Customer Win: NEXCOM

NEXCOM’s Digital Transformation Journey and M-23-07 Compliance with PTFS

We are thrilled to announce our recent partnership with the Naval Exchange Command (NEXCOM), a collaboration set to revolutionize their records management landscape.

Understanding NEXCOM’s Objectives

NEXCOM faced the challenge of obtaining a National Archives and Records Administration (NARA) Universal Electronic Records Management (UERM) compliant Electronic Information Records Management System (EIRMS) while simultaneously digitizing hardcopy records in accordance with OMB Directives M-19-21 and M-23-07. PTFS is proud to have been selected to address these objectives with our comprehensive solution.

PTFS History

With over 28 years of experience, PTFS has established itself as a leader in providing high-quality records management systems and digitization services. Our expertise spans records and content management systems, OCR systems, metadata and indexing services, ADA compliance, XML tagging, and project management.

Knowvation RM: A Game-Changing Solution

• Streamlined Records Management: Knowvation RM offers a streamlined solution to tackle common Records Management (RM) challenges, addressing pitfalls that often lead to the failure of RM programs within agencies.
• Efficient Document Search and Retrieval: Say goodbye to time-consuming searches. Knowvation RM expedites document search and retrieval, allowing users to locate essential files effortlessly.
• Customizable Workflows: Create workflows to process and route different documents based on their attributes, users’ profiles, and language within the documents.
• Comprehensive Records Governance: Knowvation RM facilitates integrated workflow automation for Records Management Automation, ensuring compliance with regulations such as HIPAA, M-23-07, and more.
• Advanced Search Methods: Utilize Knowvation’s advanced search methods for structured and unstructured data, images, and videos, both internally and externally.
• Tailored Reports and Alerts: Stay informed with an audit trail and alerts based on file activity and user credentials, along with tailored reports designed to meet your unique requirements.

Key Features of Knowvation RM

• NARA Compliant: Ensures compliance with NARA standards, paving the way for a smooth electronic record submission process.

• PDF/A File Format: Supports electronic record submission to NARA with the PDF/A file format.

• Index in Place: Leverages federated indexing to support robust records governance.

• Document Search and Retrieval: Enables efficient search and retrieval for structured and unstructured data, images, and videos.

• Customizable Workflows: Tailor workflows and disposition schedules to meet specific organizational needs.

• Retention Schedule Management: Simplifies the management of retention schedules.

• Audit Trail and Alerts: Provides an audit trail based on file activity and user credentials, with alerts for enhanced security.

• Tailored Reports: Generates reports customized to unique organizational requirements.

In selecting Knowvation RM, NEXCOM has chosen a comprehensive solution that aligns seamlessly with their objectives. PTFS is committed to delivering a solution that not only meets but exceeds expectations, setting the stage for a successful digital transformation journey.

For further details on how Knowvation RM can transform your Records Management, download our brochure here.