NEXCOM’s Digital Transformation Journey and M-23-07 Compliance with PTFS
We are thrilled to announce our recent partnership with the Naval Exchange Command (NEXCOM), a collaboration set to revolutionize their records management landscape.
Understanding NEXCOM’s Objectives
NEXCOM faced the challenge of obtaining a National Archives and Records Administration (NARA) Universal Electronic Records Management (UERM) compliant Electronic Information Records Management System (EIRMS) while simultaneously digitizing hardcopy records in accordance with OMB Directives M-19-21 and M-23-07. PTFS is proud to have been selected to address these objectives with our comprehensive solution.
PTFS History
With over 28 years of experience, PTFS has established itself as a leader in providing high-quality records management systems and digitization services. Our expertise spans records and content management systems, OCR systems, metadata and indexing services, ADA compliance, XML tagging, and project management.
Knowvation RM: A Game-Changing Solution
- Streamlined Records Management: Knowvation RM offers a streamlined solution to tackle common Records Management (RM) challenges, addressing pitfalls that often lead to the failure of RM programs within agencies.
- Efficient Document Search and Retrieval: Say goodbye to time-consuming searches. Knowvation RM expedites document search and retrieval, allowing users to locate essential files effortlessly.
- Customizable Workflows: Create workflows to process and route different documents based on their attributes, users’ profiles, and language within the documents.
- Comprehensive Records Governance: Knowvation RM facilitates integrated workflow automation for Records Management Automation, ensuring compliance with regulations such as HIPAA, M-23-07, and more.
- Advanced Search Methods: Utilize Knowvation’s advanced search methods for structured and unstructured data, images, and videos, both internally and externally.
- Tailored Reports and Alerts: Stay informed with an audit trail and alerts based on file activity and user credentials, along with tailored reports designed to meet your unique requirements.
Key Features of Knowvation RM
NARA Compliant: Ensures compliance with NARA standards, paving the way for a smooth electronic record submission process.
PDF/A File Format: Supports electronic record submission to NARA with the PDF/A file format.
Index in Place: Leverages federated indexing to support robust records governance.
Document Search and Retrieval: Enables efficient search and retrieval for structured and unstructured data, images, and videos.
Customizable Workflows: Tailor workflows and disposition schedules to meet specific organizational needs.
Retention Schedule Management: Simplifies the management of retention schedules.
Audit Trail and Alerts: Provides an audit trail based on file activity and user credentials, with alerts for enhanced security.
Tailored Reports: Generates reports customized to unique organizational requirements.
In selecting Knowvation RM, NEXCOM has chosen a comprehensive solution that aligns seamlessly with their objectives. PTFS is committed to delivering a solution that not only meets but exceeds expectations, setting the stage for a successful digital transformation journey.
For further details on how Knowvation RM can transform your Records Management, download our brochure here.
